Shift handover checklist
Pass on priorities, equipment status, outstanding actions and ownership clearly between shifts.
- Shift context
- Open items and acceptance
Every handover · Includes blank response fields and action tracking
One check.
One clear answer.
Record site, date, outgoing shift and incoming shift leads.
Tap an answer to continue
Interactive example · No account needed
A quick check.
Then back to your day.
A clear starting point
Make it your own
Start right here
A little structure.
A more confident shift.
A structured handover helps the next team pick up work with context. Use it to distinguish completed work from unresolved issues and to confirm who has accepted each priority.
Make it specific to your site.
Agree who gives and receives the handover and when it happens. Keep sensitive personal or patient information out of this general operations record and use the appropriate restricted system instead.
Shift handover checklist
Site: ____________________ Date: ______________
Completed by: _____________ Reviewed by: _____________
01Shift context
Record site, date, outgoing shift and incoming shift leads.
Summarise work completed and the next shift's priorities.
Record staffing changes and equipment status affecting the next shift.
02Open items and acceptance
Record incidents, restrictions and unresolved operational issues.
List outstanding actions, owners, due dates and escalation contacts.
Record key stock, delivery or contractor updates.
Record questions resolved and acknowledgement by the incoming lead.
Close the loop
Have the incoming lead acknowledge priorities and unresolved actions. Carry open items forward with their original owner and due date so they do not disappear between shifts.
Kivloo · kivloo.app/template-library/shift-handover-checklist
How to use the downloaded checklist
Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.
Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.
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