Fire and emergency readiness record
Record route observations, briefing and drill evidence, defects and follow-up.
- Plan and responsibilities
- Observations and drill
- Defects and review
According to the approved site emergency plan · Includes example records and blank register rows
One check.
One clear answer.
Confirm shared-premises contacts and designated routes.
Tap an answer to continue
Interactive example · No account needed
A quick check.
Then back to your day.
A clear starting point
Make it your own
Start right here
A little structure.
A more confident shift.
Support the approved emergency plan; this is not a fire risk assessment or specialist service certificate.
Make it specific to your site.
Reference the competent fire risk assessment and site plan. Identify responsible roles and specialist checks.
Fire and emergency readiness record
Site: ____________________ Date: ______________
Completed by: _____________ Reviewed by: _____________
Readiness observation
Fictional worked example. Use the blank rows for your own records.
| Area / route | Plan version | Observation / event time | Defect / consequence | Escalation / interim measure | Owner / due date | Verification reference |
|---|---|---|---|---|---|---|
| ROUTE-01 | PLAN-01 / v1 | — | — | — | ROLE-01 / ____ | — |
01Plan and responsibilities
Identify the site plan version and responsible coordinator.
Confirm shared-premises contacts and designated routes.
Identify assistance arrangements through the approved restricted process.
02Observations and drill
Observe designated routes for obstructions or visible defects.
Reference service evidence without marking unperformed tests complete.
Record staff briefing or planned drill observations under the approved plan.
03Defects and review
Record defects and escalate through the site procedure.
Assign actions and record approved interim measures.
Verify follow-up and review after layout or occupancy changes.
Close the loop
Escalate defects, record authorised interim measures and verify corrective work with the responsible person.
Kivloo · kivloo.app/template-library/fire-emergency-readiness
How to use the downloaded checklist
Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.
Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.
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