Equipment pre-use inspection checklist
Record asset condition, required pre-use checks, defects and the decision to use or isolate equipment.
- Asset and condition
- Defects and decision
Before use · Includes blank response fields and action tracking
One check.
One clear answer.
Confirm required service or inspection status is current.
Tap an answer to continue
Interactive example · No account needed
A quick check.
Then back to your day.
A clear starting point
Make it your own
Start right here
A little structure.
A more confident shift.
A pre-use inspection helps an operator identify visible defects and confirm the checks required for an asset. It complements the manufacturer's instructions and does not replace servicing or specialist inspection.
Make it specific to your site.
Identify the exact asset and the operator checks in its manual. Only include functional checks that can be performed safely by an authorised operator.
Equipment pre-use inspection checklist
Site: ____________________ Date: ______________
Completed by: _____________ Reviewed by: _____________
01Asset and condition
Record asset identifier, location, date, time and operator.
Confirm required service or inspection status is current.
Check visible condition, guards, leads and connections as applicable.
Complete the safe pre-use checks specified by the manufacturer.
02Defects and decision
Record defects, warning indications and supporting observations.
Record use or isolate decision and responsible person notified.
Record repair reference and authorised return to service where applicable.
Close the loop
Remove defective equipment from use under your isolation procedure. Record the fault, notify the responsible person and retain the repair and return-to-service decision.
Kivloo · kivloo.app/template-library/equipment-pre-use-checklist
How to use the downloaded checklist
Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.
Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.
Ready for a
digital everyday?
Create your own digital templates in Kivloo and keep site reports and photo evidence together.