Split deliveries: keep the supplier lot and receipt events separate

Define the decision behind the record

Separate the identifier of the material lot from the identifier of the receiving transaction. A single product row cannot explain several deliveries if its quantity and date change in place. Preserve each event and its supporting documents.

Keep supplier identity and receiving events separate

Identify the supplier lot independently from each delivery or receipt event. One physical supplier lot can arrive in several deliveries, and one delivery can contain several lots. Define how receipt references, quantities, dates and acceptance decisions will remain distinct while preserving the shared source identity.

Record each actual receipt with its document, time, lot quantity and decision. Avoid replacing the supplier lot with the delivery-note number. If one receipt is held or rejected while another is accepted, retain those statuses at the correct scope instead of assigning one blanket outcome to the whole supplier lot.

Test a search by supplier lot and a search by receipt event. The first should recover all related deliveries; the second should show its own quantity and evidence. Review subsequent use against those references so a production investigation can identify which received stock was available and which decision applied.

Build a usable record

Use the fields below to capture the facts needed for this particular decision. Keep the actual observation separate from any later correction or approval.

• Supplier lot and product
• Unique receipt reference
• Receipt date and quantity
• Order and document references
• Acceptance or discrepancy decision

Test the review, not just the form

Search by lot and confirm both receipts appear. Search by the second delivery document and confirm its individual observations are visible. Test a partial rejection without reducing the first delivery’s record by mistake.