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FOOD SAFETY & HACCP · FREE TEMPLATE

Food supplier risk assessment

Assess the product-site relationship, supporting evidence and delivery history before assigning a controlled supplier status.

Use in Kivloo Explore the checklist Free to print & download
INSIDE THIS WORKSHEET
  1. Scope and inherent risk
  2. Evidence and confidence
  3. Decision
  4. Trigger review

Before approval and after a risk trigger · Includes blank response fields and action tracking

TRY A CHECK. RIGHT HERE.
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Food supplier risk assessment

One check.
One clear answer.

Check certificates for site, scope, issuer and validity.

Tap an answer to continue

Interactive example · No account needed

MEET PIP, YOUR FIELD COMPANION

A quick check.
Then back to your day.

16Checks & fields
A clear starting point
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THE RIGHT CHECK. AT THE RIGHT MOMENT.

A little structure.
A more confident shift.

Turn supplier evidence into a documented, risk-based decision without allowing an average score to hide a critical failure.

BEFORE YOU START

Make it specific to your site.

Define the product, supplying site, intended use, hazards, applicable authorisations and the evidence your food safety plan requires.

kivloo.FIELD NOTES / FOOD SAFETY & HACCP
THE COMPLETE STARTER CHECKLIST

Food supplier risk assessment

Site: ____________________   Date: ______________

Completed by: _____________   Reviewed by: _____________

01Scope and inherent risk

  1. Record supplier legal entity and actual supplying site.

  2. Identify the product, intended use and applicable specification.

  3. Assess cold-chain, allergen, ready-to-eat and no-further-control risks.

  4. Record applicable licence, registration or approval requirements.

02Evidence and confidence

  1. Reference traceability, food safety and change-control evidence.

  2. Check certificates for site, scope, issuer and validity.

  3. Review results, complaints and receiving history.

  4. Record evidence gaps and expiry dates.

03Decision

  1. Record approved, conditional, suspended or rejected status.

  2. Apply critical-failure rules before any numeric total.

  3. State the controls required for the assigned tier.

  4. Name decision authority, owner and review date.

04Trigger review

  1. Record product, process, site or ownership changes.

  2. Review recalls, regulatory action and significant complaints.

  3. Review delivery deviations and corrective-action evidence.

  4. Preserve prior decisions and the reason for every status change.

Close the loop

Translate the decision into receiving, testing or audit controls. Reassess after changes, complaints, recalls, repeated deviations or expired evidence.

Kivloo · kivloo.app/template-library/supplier-risk-assessment

How to use the downloaded checklist

Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.

Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.

KEEP BUILDING YOUR ROUTINE

A few useful next steps.

Food safety & HACCP

Surplus food disposition decision record

Keep the operational cause of surplus separate from the authorised food-safety and disposition decision.

Food safety & HACCP

Food cooling log and shift handover

Keep one food batch connected to its cooling checkpoints, actual observations and next owner across shifts.

Food safety & HACCP

Food lot stock movement register

Explain the quantity and location of each food lot through receipts, use, transfers, losses and adjustments.

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BRING THE ROUTINE TO YOUR TEAM

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