Supplier lot receiving register
Capture one row per received food lot with supplier evidence, quantity, acceptance decision and storage location.
- Delivery evidence
- Receiving checks
- Disposition
Per event and review · Includes example records and blank register rows
One check.
One clear answer.
Record receipt identifier, date, time, supplier and delivery note.
Tap an answer to continue
Interactive example · No account needed
A quick check.
Then back to your day.
A clear starting point
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A little structure.
A more confident shift.
Capture one row per received food lot with supplier evidence, quantity, acceptance decision and storage location.
Make it specific to your site.
Prepare the approved supplier list, receiving criteria and hold procedure. Keep different lots on separate rows even when one delivery contains them.
Supplier lot receiving register
Site: ____________________ Date: ______________
Completed by: _____________ Reviewed by: _____________
Working register
Fictional worked example. Use the blank rows for your own records.
| Receipt ID | Supplier | Delivery note | Product | Supplier lot | Quantity | Unit | Date mark | Location | Decision | Reviewer |
|---|---|---|---|---|---|---|---|---|---|---|
| REC-01 | FOUR-01 | BL-01 | Ingredient A | ING-A | 20 | kg | From supplier label | STORE-01 | Pending checks | Reviewer A |
01Delivery evidence
Record receipt identifier, date, time, supplier and delivery note.
Record product and the original supplier lot exactly as received.
Record quantity, unit, date mark and available label evidence.
02Receiving checks
Record actual condition and required measurements against site-approved criteria.
Record packaging integrity and specification reference.
Assign internal identifier and location while retaining supplier lot identity.
Place unresolved deliveries on hold under the approved procedure.
03Disposition
Record accept, reject or hold with reason and decision maker.
Reference supplier queries and any corrected supporting evidence.
Link released quantity to the stock register.
Close the loop
Link accepted lots to stock records. Escalate missing identifiers or deviations and document the authorised decision before use.
Kivloo · kivloo.app/template-library/supplier-lot-receiving-register
How to use the downloaded checklist
Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.
Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.
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