Recipe and allergen change register
Connect an ingredient or supplier substitution to the affected recipes, reviewed allergen information and team handover.
- Proposed change
- Evidence and controls
- Implementation
Per event and review · Includes example records and blank register rows
One check.
One clear answer.
Confirm superseded information is withdrawn and the team briefed.
Tap an answer to continue
Interactive example · No account needed
A quick check.
Then back to your day.
A clear starting point
Make it your own
Start right here
A little structure.
A more confident shift.
Connect an ingredient or supplier substitution to the affected recipes, reviewed allergen information and team handover.
Make it specific to your site.
Use current supplier specifications, controlled recipes and your approved allergen procedure. Verify evidence rather than assuming equivalent products have identical allergens.
Recipe and allergen change register
Site: ____________________ Date: ______________
Completed by: _____________ Reviewed by: _____________
Working register
Fictional worked example. Use the blank rows for your own records.
| Change ID | Recipe / version | Old ingredient / spec | New ingredient / spec | Evidence comparison | Affected label / menu | First batch | Decision / reviewer | Handover date |
|---|---|---|---|---|---|---|---|---|
| CHANGE-01 | RECIPE-01 / v2 | Ingredient A / SPEC-01 | Ingredient B / SPEC-02 | To be reviewed | LABEL-01 | Not yet produced | Pending | — |
01Proposed change
Record change identifier, proposer, date and intended use.
Record old and new ingredient, supplier, specification and version.
Identify affected recipes, products, menus and labels.
02Evidence and controls
Compare allergen declarations using the actual current specifications.
Record uncertainties, supplier questions and cross-contact considerations.
Identify required recipe, label, equipment or cleaning updates.
Document the authorised review and effective version before production.
03Implementation
Record the first affected production batch and effective date.
Confirm superseded information is withdrawn and the team briefed.
Record verification, owner and unresolved actions.
Close the loop
Approve the updated recipe and information before use, identify affected batches and confirm the team received the controlled version.
Kivloo · kivloo.app/template-library/recipe-allergen-change-register
How to use the downloaded checklist
Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.
Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.
Ready for a
digital everyday?
Create your own digital templates in Kivloo and keep site reports and photo evidence together.