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FOOD SAFETY & HACCP · FREE TEMPLATE

Recall contact & decision log

Keep a defensible chronology of facts, decisions, approvals, contacts and acknowledgements.

Use in Kivloo Explore the checklist Free to print & download
INSIDE THIS WORKSHEET
  1. Event entry
  2. Decision
  3. Contact
  4. Handover

During every incident or exercise · Includes blank response fields and action tracking

TRY A CHECK. RIGHT HERE.
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Recall contact & decision log

One check.
One clear answer.

Confirm scope and held-stock status.

Tap an answer to continue

Interactive example · No account needed

MEET PIP, YOUR FIELD COMPANION

A quick check.
Then back to your day.

12Checks & fields
A clear starting point
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THE RIGHT CHECK. AT THE RIGHT MOMENT.

A little structure.
A more confident shift.

Use one timeline to reconstruct what was known, when it was known and why action was taken. It complements authority forms and the approved procedure.

BEFORE YOU START

Make it specific to your site.

Assign a scribe, agree one time zone and load current contacts. Do not send exercise messages to real external recipients.

kivloo.FIELD NOTES / FOOD SAFETY & HACCP
THE COMPLETE STARTER CHECKLIST

Recall contact & decision log

Site: ____________________   Date: ______________

Completed by: _____________   Reviewed by: _____________

01Event entry

  1. Record timestamp, recorder and exercise ID.

  2. Record each fact, source and evidence reference.

  3. Separate verified facts from assumptions.

02Decision

  1. Record the decision and options considered.

  2. Record reason, approver and approval time.

  3. Record product, lot and market scope at that time.

03Contact

  1. Record recipient, channel, sender and attempt time.

  2. Record message version and exercise status.

  3. Record receipt, questions and next action.

04Handover

  1. Record open decisions and contacts.

  2. Confirm scope and held-stock status.

  3. Name the receiving lead and handover time.

Close the loop

Reconcile missing acknowledgements, link evidence and lock the final chronology. Convert unresolved entries into owned corrective actions.

Kivloo · kivloo.app/template-library/recall-contact-decision-log

How to use the downloaded checklist

Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.

Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.

KEEP BUILDING YOUR ROUTINE

A few useful next steps.

Food safety & HACCP

Surplus food disposition decision record

Keep the operational cause of surplus separate from the authorised food-safety and disposition decision.

Food safety & HACCP

Food cooling log and shift handover

Keep one food batch connected to its cooling checkpoints, actual observations and next owner across shifts.

Food safety & HACCP

Food lot stock movement register

Explain the quantity and location of each food lot through receipts, use, transfers, losses and adjustments.

Back to all templates
BRING THE ROUTINE TO YOUR TEAM

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