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FOOD SAFETY & HACCP · FREE TEMPLATE

Approved food supplier register

Keep product-specific supplier status, conditions, evidence and decision authority visible to purchasing and receiving teams.

Use in Kivloo Explore the checklist Free to print & download
INSIDE THIS WORKSHEET
  1. Supplier and scope
  2. Status and conditions
  3. Evidence control
  4. Review trail

Continuous; review after each status change · Includes blank response fields and action tracking

TRY A CHECK. RIGHT HERE.
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Approved food supplier register

One check.
One clear answer.

Record supplier ID, legal entity and supplying site.

Tap an answer to continue

Interactive example · No account needed

MEET PIP, YOUR FIELD COMPANION

A quick check.
Then back to your day.

16Checks & fields
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THE RIGHT CHECK. AT THE RIGHT MOMENT.

A little structure.
A more confident shift.

Prevent a general supplier label from being mistaken for approval of every site, product or service.

BEFORE YOU START

Make it specific to your site.

Agree the statuses, purchasing restrictions and authorised decision roles. Use stable identifiers for suppliers, sites and products.

kivloo.FIELD NOTES / FOOD SAFETY & HACCP
THE COMPLETE STARTER CHECKLIST

Approved food supplier register

Site: ____________________   Date: ______________

Completed by: _____________   Reviewed by: _____________

01Supplier and scope

  1. Record supplier ID, legal entity and supplying site.

  2. List approved products or services and specifications.

  3. Record relevant registration or approval references.

  4. Identify market or site restrictions.

02Status and conditions

  1. Record current status and effective date.

  2. State conditional purchasing or receiving controls.

  3. Record prohibited products or suspended sites.

  4. Name the approving role and decision reference.

03Evidence control

  1. List required evidence and its scope.

  2. Record issue and expiry dates.

  3. Assign owners for missing or expiring items.

  4. Link the current risk assessment.

04Review trail

  1. Record complaints, recalls and significant deviations.

  2. Record the trigger and rationale for each status change.

  3. Preserve previous status and approval history.

  4. Set the next planned review date.

Close the loop

Reconcile the register with assessments, open deviations and expiring documents. Retain the history when a status changes.

Kivloo · kivloo.app/template-library/approved-supplier-register

How to use the downloaded checklist

Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.

Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.

KEEP BUILDING YOUR ROUTINE

A few useful next steps.

Food safety & HACCP

Surplus food disposition decision record

Keep the operational cause of surplus separate from the authorised food-safety and disposition decision.

Food safety & HACCP

Food cooling log and shift handover

Keep one food batch connected to its cooling checkpoints, actual observations and next owner across shifts.

Food safety & HACCP

Food lot stock movement register

Explain the quantity and location of each food lot through receipts, use, transfers, losses and adjustments.

Back to all templates
BRING THE ROUTINE TO YOUR TEAM

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