Food allergen management plan
Define responsibility, ingredient information, cross-contact controls, customer communication and verification for one site.
- Scope and ownership
- Information control
- Cross-contact controls
- People and review
Initial issue and after any material change · Includes blank response fields and action tracking
One check.
One clear answer.
Identify the legal entity, site and activities covered.
Tap an answer to continue
Interactive example · No account needed
A quick check.
Then back to your day.
A clear starting point
Make it your own
Start right here
A little structure.
A more confident shift.
Turn allergen policy into named controls and records that staff can follow from purchasing through service or dispatch.
Make it specific to your site.
Confirm the allergen and information rules that apply to the site, products and sales channels. Use current supplier specifications and approved recipes; obtain competent advice where needed.
Food allergen management plan
Site: ____________________ Date: ______________
Completed by: _____________ Reviewed by: _____________
01Scope and ownership
Identify the legal entity, site and activities covered.
List applicable allergen categories and authoritative source.
Name the plan owner and responsible person for each shift.
Define approval, review and emergency escalation roles.
02Information control
Link each approved ingredient to its current specification.
Link controlled recipes to the customer-facing allergen record.
Define how substitutions and supplier changes are blocked or approved.
Remove obsolete labels, menus and recipe versions from use.
03Cross-contact controls
Map receipt, storage, preparation, rework and service routes.
Define segregation, scheduling, utensils and cleaning controls.
State what the site cannot safely promise to customers.
Set verification criteria and evidence for each critical control.
04People and review
Define role-specific training and competency checks.
Document how allergy requests move between customer-facing and kitchen staff.
Record incidents, near misses, complaints and corrective actions.
Set event-triggered and scheduled review dates with approval.
Close the loop
Test the plan on a real recipe and an ingredient substitution. Correct gaps, brief affected roles and retain approval history.
Kivloo · kivloo.app/template-library/allergen-management-plan
How to use the downloaded checklist
Open the CSV in your spreadsheet app. Adapt the checks, enter your approved criteria and add any missing site requirements. Use the result, action, owner, due date and verification columns to document follow-up.
Keep the original observation when a check fails. Record the corrective action and verification separately so the full sequence remains clear.
Ready for a
digital everyday?
Create your own digital templates in Kivloo and keep site reports and photo evidence together.